The Art Show will
share space with the Dealers Room in the Golden Pacific Ballroom.
The
following Artists are
thus far confirmed: Artists List »
Our show is being run by an experienced crew with more than
a few art shows under their belt, and full accounting will be provided to all
Artists who sell artwork. There are just a few rules, all of which are for
your safety and protection.
Art
Show Hours
| Wednesday: |
2PM-9PM (Artist setup ONLY) |
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| Thursday: |
8AM-Noon (Artist setup ONLY) |
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Noon-6PM - Open to Members |
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| Friday: |
9AM-10AM (Artist setup ONLY |
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10AM-6PM - Open to Members |
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| Saturday: |
9AM-10AM (Artist setup ONLY) |
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10AM-6PM - Open to Members |
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8PM-10PM - Art Show Reception |
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9PM - Final Art Show Closeout |
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| Sunday: |
9AM - 10AM (Artist setup ONLY) |
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10AM - 3PM - Open to Members |
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3PM - Art Show Closes |
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3PM - 10PM - Move Out and Room Breakdown |
Art Show Reception
The Art show reception will be on Saturday, October
29, 8 PM-10 PM, in the Golden Pacific Ballroom. Refreshments
and a cash bar will be provided. To allow time for final
bidding, Art show closeout will be at 9 PM.
THE WFC ART SHOW IS A JURIED SHOW
If you have exhibited in a World Fantasy
Convention Art Show in two of the last four years (please tell
us which ones -- we are required to check), have been a Guest
of Honor at a World Fantasy Convention, or have been a World
Fantasy Award winner, you are exempt from the jury selection
process. You
may request space and pay your fees without any further steps. If
not exempt, you must go through the jury process.
We normally will send all your art show
paperwork (acceptance letter, control sheet, bid sheet, NFS
{Not For Sale} sheet, print shop bid sheet) as PDFs to your
e-mail address. If you need them sent to you via U.S. Mail,
please include a large SASE with 2 oz. postage for your confirmation
materials. Please
indicate on the reservation form if you would prefer to get
these forms via snail-mail.
Note: Though we have reached our 850
person full attending membership cap, we want to be sure that
the fantasy art community is represented at the convention. Therefore,
we have held out some slots for artists who display at the convention.
Please place your name on the
Wait
List by October 1 so that we will know that you wish to attend.
WHAT
TO SEND US
At least 3 but no more than 6 samples must
be included in your submission. Samples may be: tear sheets,
photos, magazine covers, or slides. Please don’t send originals
of any kind, full-size prints, or transparencies. Digital samples
of your work are preferred, provided the size of the email containing
the samples is no more than 1 MB (send multiple emails if necessary),
and the files are formatted as JPG or GIF. If there is a web
site that contains samples of your work, that web site address
is likely all we need. Send digital submissions to artshow@wfc2011.org. If
you would like your physical samples returned to you, you must
include a SASE large enough to hold your samples, with sufficient
postage.
Please send in your art
show form with your jury materials to the address on the
form. Do Not Send The Fees Until You Are Approved! Sending the
form will allow us to put your name on your space as soon
as the jury has passed your work without the delay of another
mailing. If you are approved for the show, we will send you
a confirmation letter or email and a bill for your space at
that time. If you are NOT approved, we will send you notice
of that as well.
AGENTS
You may designate an agent to bring your artwork
to and from the art show. This person will be responsible for
hanging your art and making any decisions regarding it at the
convention. You must give them a letter authorizing them to act
for you to give us at check-in, and list their name and address
on the reservation form where indicated.
MAIL-IN ARTWORK
The shipping address for artwork will
be included in your confirmation letter. All art shipped to the show
must be shipped pre-paid. Foreign (non-U.S.) artists
must handle all relevant customs forms themselves (in cases
like this, we suggest using a U.S.-based agent). Please
use reusable cartons/packing material and avoid packing peanuts
if possible. The convention cannot be responsible for
damage to mail-in pieces. You must include return postage
with your reservation or artwork. Please do not ask us
to take return postage out of sales. We have limited
space available for mail-in artwork – please inquire.
There
is no mail-in fee, but you must have a supporting membership
for the convention in order to mail in art. A supporting
membership is $35 and entitles you to all published materials
and to vote for the World Fantasy Awards. (The supporting
membership requirement will be waived if you are a past WFC
Guest of Honor).
DISPLAYING ARTWORK
There will be space for both 3D and 2D work. All
2D work will be hung on 4’ by 4’ pegboard panels. We
will supply hooks and clips to hang your work.
Tables are 6’ by
2½’. Small 3D artwork (such as jewelry)
should be in a lockable, closed display case. Small items
without a case should be securely fastened to a larger display
board or device. If possible, please supply shipping
boxes with packing materials for 3D art for transport by a
buyer.
Please let us know if you have any special
needs or requests (electricity for table displays, free-standing
artwork space) and we will try to accommodate you.
PRINT SHOP
Open to attending artists only (or agented
artists – no
mail-in). There will be a 10% commission on sales. We
will have prints in bins at the control tables, so please have
your prints matted, mounted, shrink-wrapped or sleeved for protection
while displayed. Each print should be clearly marked on the
back with the artist name, title, & price. There will
also be a print shop ID tag supplied to you to put on each copy. No
loose unmatted prints will be allowed in the Print Shop. If
you are planning on having prints larger than 11” x 14”,
please let us know so we can accommodate the larger prints. California
state law (California
Civil Code Section 1742(a)) requires that a Certificate of
Authenticity be provided to the purchaser of all prints upon
request. We encourage artists to attach such certificates to
their artwork.
FEES
Fees must be in US dollars drawn upon a US bank,
payable to “World Fantasy 2011.”
You can also pay using MasterCard, Visa, American
Express, or PayPal via our Online Registration Form.
Panel
fees are $40 for a 4’ x 4’ panel, with a maximum
of three panels per artist. Tables are $60 for a 6’ by
2½’ table, $35 for a half-table, with a maximum
of two tables per artist.
There is a maximum of three units,
total panel and table space, per artist. If you need
more, ask and we will see if we can provide space (after the
initial cut).
RULES
- Artists are encouraged
to show predominantly new works of a Fantasy, Horror (Dark Fantasy),
or similar theme. Science
fiction art with fantasy elements is also acceptable. Only
original artwork will be hung in the show. There
will be no “resale” artwork allowed - all work
must be the property of the artist exhibiting at the show. An
agent may be designated to bring artwork to and from the
show.
- Single, signed copies of “Fine Art Prints” from
a limited edition (100 or less) may be displayed in the
main art show. These prints are hand-made by the
artist from a physical object (e.g., lithographic stones,
etching plates, silk-screens, photographic material, etc.). “Mechanically
produced prints” are entirely produced by a mechanical
device without handwork by the artist (e.g., giclee, inkjet,
laserprint, offset, color copier, etc.) from any kind of
original (including all-digital). Artists are requested
to hang such art in the Print Shop only. Digitally
created artwork must be classified as “prints”,
even if is listed as “1 of 1”, it cannot be
classified as “original”.
- The 2011 World Fantasy Convention
reserves to right to refuse the exhibition of any piece
for any reason. Any
copyrighted character contained in artwork MUST have a
copyright notice on the face of the artwork itself. Works
that are judged to be libelous, plagiaristic, obscene,
or detrimental to the value of trademarked characters will
not be permitted. Likewise, no artwork from commercial
patterns, kits, or molds is permitted. If you have
any questions, include a sample of the questionable piece
with your jury materials. If problems arise, you
may be requested to not show a particular piece. If
an authorized agent of the copyright or trademark holder
complains about the presence of the artwork in the show,
we must (at minimum) change its status to NFS (if you do
not have written permission to use the property – we
strongly suggest you get permission before using any copyrighted
character).
- Two-dimensional works must have
surfaces not easily damaged by hanging. This means that these pieces will be
mounted and matted. If you feel that your artwork
is valued at more than $100.00 per piece, we strongly recommend
that before it is displayed that you frame or shrink-wrap
the art. And please, no glass in frames – it
breaks too easily (either in transit or if the hanging
hardware is inadequate – use plexiglass). In
either 2-D or 3-D artwork, please protect your artwork
using archival methods (a guide will be provided).
- If your artwork is framed or is
a canvas frame, we strongly suggest you use a hanging
wire to put it on the board. A
sawtooth hanger works fine for nails, but not pegboard
hooks - it is likely to fall off the panel, and we cannot
be held responsible for poor mounting. If your artwork
can’t be clamped with a standard bulldog clip, you
must provide secure mounting hardware compatible with a
standard pegboard hook.
- Our panels are 4’ x 4’ pegboard. If
you intend to hang a business card holder, keep in mind
that it must not interfere with bid sheets; the art show
staff will not be responsible to supply business cards
or flyers. Your artwork will hang from pegboard hooks
with binder or bulldog clips, which we provide. We
will be as careful as we can when hanging mail-in two-dimensional
art; however, we will take no responsibility for pieces
that are damaged in hanging or shipping.
- All two-dimensional artwork must
be matted, mounted, or framed (plexiglas can be used,
NOT glass). When
hanging, please allow enough room for bid sheets. Small
3-D artwork (such as jewelry) must be in a lockable, closed
display case. Small items without a case should be
securely fastened to a larger display board or device. The
2011 World Fantasy Convention is not responsible for theft
or damage to small pieces displayed without these precautions.
- All artwork must be clearly labeled. A bid (or
NFS) sheet must be made out for all pieces, whether for
sale or not. The piece number must be on the back
of each piece, as well as the artist’s name and piece
title.
- Once entered in the show no piece may be withdrawn before
the close of the show on Sunday, nor may the conditions
of sale, amount of minimum bid, quick sale price, NFS status,
etc. be changed with the express approval of the art show
director.
- The art show will be set up on
Wednesday evening and/or Thursday morning (hotel access
pending). Art will
be accepted for display starting sometime on Thursday in
the late morning. If you cannot reclaim your art
yourself, please make prior arrangements with the art show
director for your agent.
- There will be NO voice auction. Each bid sheet
will have space for eight bids. If the bid sheet
hits eight bids, there will be voice bidding at closeout
to determine final bid.
- Photography will not be allowed
within the art show without the express permission of
the art show director and the artist. Press photographers may be allowed to take
wide-angle shots of the room, or photograph a particular
artist’s panels with the artist present, but only
with permission from the art show director.
- There will be a “Quick Sale” option for buyers. If
there are no bids on the piece, it may be purchased immediately
for the price you set (we recommend at least 150% of the
minimum bid). The piece will not be able to be removed
from the show until pickup on Sunday, so it will still
be displayed and eligible for awards. If you do not
wish to use this option, put N/A in that space on the control/bid
sheets.
- Unsold artwork must be removed
from show by 3PM Sunday or it will be considered to have
been abandoned unless prior arrangements have been made
with the art show. At
the end of the show, any remaining artwork will be considered
to be abandoned. We will attempt to contact the artist
to return it, however if we are unsuccessful it will be
disposed of at the discretion of the art show director.
SALES COMMISSION
We will charge a 15% commission on any original artwork sales.
PAYMENT FOR SALES
Artist will be paid for sold art work between
five and six weeks after the convention. No payments will be
made at the convention. Cheques will be cut to the artist’s
legal name as shown on the registration form, unless you specify
another payee or business name.
GENERAL INFORMATION
All pieces are sold without any reproduction rights. We
will provide a list of pieces sold with the names of the purchasers.
If you wish to bring a special display for your art, we will
try to accommodate you. All such requests will be handled
individually. Be prepared for the art show staff to handle
your sold artwork. Please provide packing materials for
small 3-D objects.
There will be awards--Best In Show, Judges’ Choice, and
Honourable Mentions.
All judgments and decisions of the art show director are final.
By submitting a signed reservation form, you agree that you
have read and will abide by these rules.
For more information, contact Glen Wooten at:
World Fantasy Convention 2011
ATTN: Art Show
Post Office Box 927388
San Diego CA 92192-7388
artshow@wfc2011.org
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